Terms & Conditions for Sales
1.1 In these conditions, unless the context otherwise requires:
“Agreed Purpose” the performance of our obligations under the Contract, including the supply and delivery of the Parts;
“Business Day” a day (other than a Saturday, Sunday or public holiday) when banks in London are open for business;
“Conditions” the standard terms and conditions of sale set out in this document as amended from time to time in accordance with Condition 2.6 or Condition 13.10;
“Contract” the contract between us and you for the sale and purchase of the Parts formed in accordance with these Conditions;
“Controller”, “data subject”, “personal data”, “personal data breach” and “processing” shall have the meaning given to them (and terms used for similar concepts) in the Data Protection Legislation;
“Data Protection Legislation” all applicable data protection and privacy legislation in force from time to time including the UK GDPR; the Data Protection Act 2018 (and regulations made thereunder); the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended and all other legislation and regulatory requirements in force from time to time which apply to a Party relating to the processing of personal data (including, without limitation, the privacy of electronic communications);
“Exchange Unit” a Part sold by us pursuant to our exchange unit programme;
“Exchange Unit Return Conditions” the return conditions set out at: tps.trade/terms-and-conditions/eurc that apply in respect of parts returned to Our Agent in connection with a purchase of an Exchange Unit as issued by us from time to time;
“Force Majeure Event” an event or circumstance beyond a Party's reasonable control that prevents a Party from complying with its obligations under these Conditions (other than an obligation to pay money), including acts of God, flood, drought, earthquake or other natural disaster; epidemic or pandemic; terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; nuclear, chemical or biological contamination or sonic boom; any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition; collapse of buildings, fire, explosion or accident; and interruption or failure of utility service;
“Group” as regards a company, that company’s ultimate holding company and each of its and its ultimate holding company’s subsidiaries from time to time (the terms “holding company” and “subsidiary” having the meaning given to them in section 1159 of the Companies’ Act 2006);
“Order” your order for the Parts, as set out in your telephone, email, fax or website order or placed in store at Our Agent;
“Our Agent” the Volkswagen Group Trade Parts Specialist (TPS) Centre from which the Parts are supplied;
“Party” each of you and us and “Parties” means both you and us;
“Parts” genuine parts, accessories and consumables, including the Tools and Equipment, for Volkswagen Group Motor Vehicles that are manufactured by us or on our behalf and such other accessories and consumables approved and sold by us from time to time (including any of them or any part of them) as set out in the Order;
“Price” has the meaning given to it in Condition 6.1;
“Shared Personal Data” if you are a sole trader, your name, work email address, work telephone number, work address, and marketing preferences; and, if you are a company, the names, work email addresses, work telephone numbers, work addresses, and marketing preferences of your employees and contractors and subcontractors (or their staff where these are corporate entities) (together “Your Personnel”);
“Tools and Equipment” the tools and equipment that are manufactured by us or on our behalf and such other tools and equipment approved and sold by us from time to time (including any of them or any part of them) as set out in the Order;
“UK GDPR” has the meaning given to it in section 3(10) (as supplemented by section 205(4)) of the Data Protection Act 2018;
“VAT” value added tax chargeable under the Value Added Tax Act 1994 and any other tax of any jurisdiction based on sales of goods or services as sales taxes and similar, replacement or additional tax;
"Volkswagen Group Motor Vehicles" those motor vehicles manufactured and sold under the Volkswagen passenger cars, Volkswagen commercial vehicles, SEAT, CUPRA, Skoda and Audi brands;
"Volkswagen Group" us and all companies in our Group;
“Warranty Period” the warranty period for the relevant Parts as specified in the Warranty Terms and Conditions;
“Warranty Terms and Conditions” the relevant warranty terms and conditions that apply in respect of the Parts, being: (1) for the Tools and Equipment, the terms and conditions set out at: https://tps.trade/terms-and-conditions/TAE or (2) for all other Parts (except the Parts expressly referred to in those terms and conditions), the terms and conditions set out at: https://tps.trade/terms-and-conditions/GPAW , each as may be varied by us from time to time;
“we/us/our” Volkswagen Group United Kingdom Limited (registered number 00514809) whose registered office is at Yeomans Drive, Blakelands, Milton Keynes MK14 5AN; and
“you/your” the person(s) who purchases the Parts from us.
1.2.1 reference to a statute or statutory provision is a reference to such statute or provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted;
1.2.2 any phrase introduced by the terms “including”, “include”, “in particular” or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms;
1.2.3 reference to writing or written includes faxes and emails; and
1.2.4 reference to person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality) and that person’s personal representatives, successors and permitted assigns.
2 FORMATION OF CONTRACT
2.1 These Conditions apply to the Contract to the exclusion of any other terms that you seek to impose or incorporate, or which are implied by law, trade, custom, practice or course of dealing.
2.2 Each Order constitutes an offer by you to purchase the Parts in accordance with these Conditions. You must ensure that the terms of your Order are complete and accurate.
2.3 The Order shall only be deemed to be accepted when we deliver the Parts to you or you collect them from us, at which point the Contract shall come into existence.
2.4 Our employees or agents (including Our Agent) are not authorised to make any representations about any Parts supplied to you. You acknowledge, by entering into this Contract, that you will not rely on any such representation which is not contained in our packaging.
2.5 You may cancel an Order before we have delivered the Parts to you by providing us with written notice of cancellation unless the Parts ordered are for a particular vehicle (being a vehicle with a specific chassis number), in which case we shall be entitled to charge you the full Price (as defined in Condition 6.1). Subject to Condition 3, you may not cancel the Contract once we have accepted it.
2.6 Our Agent is not permitted to agree variations to these Conditions unless each such variation is expressly authorised in writing by us.
2.7 Any samples, drawings or advertising produced by us and any descriptions or illustrations contained in our catalogues or brochures are produced for the sole purpose of giving an approximate idea of the Parts referred to in them. They shall not form part of the Contract nor have any contractual force.
2.8 A quotation for the Parts given by us or Our Agent shall not constitute an offer. A quotation shall be valid for a period of thirty (30) days from its date of issue during which period you may place an Order based on that quotation, provided that we have not previously withdrawn it.
2.9 You warrant and represent to us that you:
2.9.1 are purchasing the Parts in the course of your business and not as a consumer. Accordingly you understand that you will not have the benefit of the protection and remedies that would be available to consumers under consumer protection legislation including the Consumer Rights Act 2015;
2.9.2 shall only use Parts purchased from us in connection with the repair and/or maintenance of motor vehicles; and
2.9.3 shall not sell or offer for re-sale the Parts (or any of them) to any third party except where they are sold as part of a service provided by you to your customers (such as the provision of motor vehicle repair services).
3 YOUR RIGHT TO CANCEL PARTS ORDERED
3.1 When you place your Order, Our Agent will give you an approximate date when the Parts will be available for delivery or collection (whichever is sooner) and will keep you informed of any change to such date.
3.2 Subject to Condition 3.3, Parts can be returned for credit up to sixty (60) days from the date of delivery or collection (whichever is sooner) and on production of the relevant invoice, provided they are in the original packaging, undamaged and in the same condition as they were in when they were delivered to, or collected by, you. All items returned between twenty-eight (28) days and sixty (60) days of the date of delivery or collection will be subject to a handling charge equal to fifteen percent (15%) of the Price.
3.3 The following Parts may not be returned to us for credit:
3.3.1 Parts which have been specially ordered by Our Agent at your request;
3.3.2 electrical Parts;
3.3.3 glass Parts;
3.3.4 hazardous Parts where the seals are not intact;
3.3.5 hazardous/explosive Parts (and any Parts included in the Carriage of Dangerous Goods and Use of Transportable Pressure Equipment Regulations 2009) that are not in their original packaging;
3.3.6 Parts that have already been used or fitted;
3.3.7 Parts with damaged original packaging and/or which are not in a resalable condition;
3.3.8 Parts which were purchased as part of a promotion or marketing campaign;
3.3.9 Parts which were purchased with the benefit of discretionary support from us or Our Agent through the TPS Genuine Parts Programme, the TPS Total Loss Avoidance Programme or any similar programme resulting in discounts or other support which is specific to you and/or a particular vehicle;
3.3.10 any Parts ordered by you for a particular vehicle (being a vehicle with a specific chassis number) including, without limitation, keys, lock barrels and wiring looms;
3.3.11 any Parts that we designate as tooling or workshop equipment; and
3.3.12 any other Parts notified to you by us or Our Agent from time to time.
4.1 We will deliver the Parts to you using our normal delivery service or, at your request, by making them available for collection from Our Agent. You agree to accept delivery of the Parts or to collect your Parts when you are informed that the Parts are available for collection. Delivery of Parts shall be deemed to have taken place when they are delivered to you or made available for collection.
4.2 Any dates given to you for delivery are approximate only, and the time of delivery is not of the essence. We shall not be liable for any delay in delivery of the Parts that is caused by a Force Majeure Event, or your failure to provide us with adequate delivery instructions or any other instructions that are relevant to the supply of the Parts, or you fail to provide a safe place for the delivery of the Parts.
4.3 We may deliver the Parts by separate instalments. Each separate instalment will be invoiced and paid for separately. Any delay in delivery of an instalment shall not entitle you to cancel any other instalment.
4.4 Should you be unable for good reason to use our normal delivery service or to collect the Parts, we may arrange for delivery to take place at an address to be agreed with you. We reserve the right to charge a reasonable fee for this service.
4.5 If you have not taken or accepted delivery of the Parts within five (5) Business Days of the day on which we notified you that the Parts were ready for delivery then we may cancel your Order and resell or otherwise dispose of part or all of the Parts.
4.6 You shall inspect all Parts on delivery or collection (as applicable) and notify Our Agent within forty-eight (48) hours of delivery or collection (as appropriate): (i) of any obvious defects; and/or (ii) if the part supplied is different from the Part ordered by you.
5 PROPERTY AND RISK
5.1 The risk in the Parts shall pass to you on completion of delivery by us or collection by you, whichever is sooner.
5.2 Title to the Parts shall not pass to you until the earlier of:
5.2.1 we receive payment in full for the Parts in respect of which payment has become due; and
5.2.2 you resell the Parts, in which case title to the Parts shall pass to you at the time specified in Condition 5.5.
5.3 Until title to the Parts has passed to you, you shall:
5.3.1 store the Parts separately from all other parts or goods held by you so that they remain readily identifiable as our property;
5.3.2 not remove, deface or obscure any identifying mark or packaging on or relating to the Parts;
5.3.3 maintain the Parts in satisfactory condition and keep them insured against all risks for their full price from the date of delivery;
5.3.4 notify us immediately if you become subject to any of the events listed in Condition 11.1.3; and
5.3.5 give us such information relating to:
126.96.36.199 the Parts; and
188.8.131.52 your ongoing financial position,
as we may require from time to time.
5.4 If, before title to the Parts has passed to you in accordance with Condition 5.2:
5.4.1 there occurs any of the events referred to in Condition 11.1; or
5.4.2 we reasonably believe that any of the events referred to in Condition 11.1 is about to occur; or
5.4.3 you fail to observe or perform any of your obligations under the Contract or any other contract between you and us; or
5.4.4 you encumber or in any way charge any of the Parts,
we may, subject to Condition 5.6 and without limiting any other rights or remedies we may have, give notice to you requiring you to promptly deliver up the Parts, failing which we may enter any of your premises or of any third party where the Parts are held for the purpose of recovering the Parts.
5.5 Subject to Condition 5.7, you may resell or use the Parts in the ordinary course of your business (but not otherwise) before we receive payment for the Parts. However, if you resell the Parts before that time:
5.5.1 you do so as principal and not as our agent; and
5.5.2 title to the Parts shall pass from us to you immediately before the time at which resale by you occurs.
5.6 You grant to us, Our Agent, any third party agents and our employees an irrevocable licence at any time to enter any premises where the Parts are or may be stored in order to inspect them, or, where your right to possession has terminated, to recover them.
5.7 At any time before title to the Parts has passed to you in accordance with Condition 5.2, we may by notice in writing, terminate your right under Condition 5.5 to resell the Parts or use them in the ordinary course of your business.
6.1 The price for the Parts will be the price set out in the Order or, if no price is quoted, the price set out in our published price list in force as at the date of delivery (“Price”).
6.2 The Price:
6.2.1 excludes amounts in respect of VAT, which you shall additionally be liable to pay to us at the prevailing rate, subject to the receipt of a valid VAT invoice; and
6.2.2 unless stated otherwise by us, includes the costs of packaging, insurance and standard delivery of the Parts.
6.3 Where Parts need to be ordered by us, we may require you to pay a deposit of a reasonable amount determined by us on account of the Price. Your deposit will be deducted from the outstanding price of the Parts and will be returned to you if you cancel your order in accordance with Condition 3.
6.4 We may in our sole discretion offer you a discount on the Price. To qualify for maximum discount on the Price, you must spend a minimum of one hundred thousand pounds sterling (£100,000) per annum with Volkswagen Group Trade Parts Specialist (TPS) Centres. We may in our sole discretion from time to time:
6.4.1 vary the discount on the Price relating to Orders that we have not accepted; and/or
6.4.2 vary the minimum spend required to qualify for the maximum discount on the Price.
7.1 We will invoice you for the Parts on or at any time before delivery or collection. Payment is due in pounds sterling before delivery unless you have an approved credit account with us, in which case you must pay in accordance with the terms of that account.
7.2 Time for payment will be of the essence.
7.3 If you fail to make any payment due to us under the Contract by the due date for payment, then:
7.3.1 you shall pay interest on the overdue amount at the rate of four percent (4%) per annum over the Bank of England base rate from time to time. Such interest shall accrue on a daily basis from the due date until actual payment of the overdue amount, whether before or after judgment. You shall pay the interest together with the overdue amount; and
7.3.2 we will be entitled to suspend deliveries of the Parts until the outstanding amount has been received by us and you will also be responsible for any reasonable bank charges, or other third party commission charges or other costs that we incur.
7.4 You shall pay all amounts due under the Contract in full without any set-off, counterclaim, deduction or withholding (except for any deduction or withholding required by law). We may at any time, without limiting any other rights or remedies we may have, set off any amount owing to us by you against any amount payable by us to you.
7.5 We may, by giving notice to you at any time up to two (2) Business Days before delivery, increase the Price to reflect any increase in the cost of the Parts that is due to:
7.5.1 any factor beyond our control (including foreign exchange fluctuations, increases in taxes and duties, and increases in labour, materials and other manufacturing costs);
7.5.2 any request by you to change the delivery date(s) and quantities or types of Parts ordered; or
7.5.3 any delay caused by your instructions or failure by you to give us adequate or accurate information or instructions, or a safe place to deliver the Parts.
8 EXCHANGE UNITS
When you purchase an Exchange Unit, our invoice will include the value of an “Exchange Unit surcharge”. In the event that you return the part replaced by the Exchange Unit to a Volkswagen Group Trade Parts Specialist (TPS) Centre within thirty (30) days of delivery of the Exchange Unit, and provided (i) such part satisfies the Exchange Unit Return Conditions and (ii) the part returned is a Part, then we will credit you with the amount of the Exchange Unit surcharge.
9 WARRANTY AND REPAIR
9.1 All Parts shall benefit from the applicable warranty set out in the Warranty Terms and Conditions.
9.2 The terms implied by sections 13 to 15 of the Sale of Goods Act 1979 are excluded from the Contract to the fullest extent permitted by law.
9.3 This Condition 9 shall apply in respect of any repaired or replacement Parts for any unexpired part of the Warranty Period.
10.1 The limits and exclusions set out in this Condition 10 reflect:
10.1.1 the insurance cover that we have been able to arrange; and
10.1.2 the fact that our potential loss far exceeds our potential profit from the Contract.
10.2 Nothing in these Conditions shall limit or exclude our liability nor Our Agent’s liability:
10.2.1 for death or personal injury caused by negligence, or the negligence of our employees, agents or subcontractors (as applicable);
10.2.2 for fraud or fraudulent misrepresentation; or
10.2.3 for breach of any obligation as to title implied by section 12 of the Sale of Goods Act 1979;
10.2.4 arising in respect of a defective product by virtue of the Consumer Protection Act 1987; or
10.2.5 for any act, omission or matter, liability for which may not be legally excluded or limited.
YOUR ATTENTION IS SPECIFICALLY DRAWN TO THE PROVISIONS OF CONDITION 10.3 BELOW
10.3 Subject to Condition 10.2, we shall under no circumstances whatsoever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for:
10.3.1 any loss of profit;
10.3.2 loss of business;
10.3.3 third party claims (including those made by your customers);
10.3.4 any indirect or consequential loss arising under or in connection with the Contract including any expenses or costs incurred by you or your customers such as car hire costs, professional services fees, fuel costs, hotel costs; or
10.3.5 any other sums that you were unable to charge for or recover from your customers.
10.4 Subject to Condition 10.2, our total liability to you, in respect of all other losses arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall in no circumstances exceed one hundred per cent (100%) of the Price of the relevant part.
11.1 Without limiting its other rights or remedies, we may terminate this Contract with immediate effect by giving written notice to you if:
11.1.1 you commit a material breach of any term of the Contract and (if such a breach is remediable) you fail to remedy that breach within fifteen (15) days of that being notified in writing to do so;
11.1.2 you fail to pay any amount due under the Contract on the due date for payment and remain in default not less than seven (7) days after being notified in writing to make such payment;
11.1.3 you take any step or action in connection with entering into administration, provisional liquidation or any composition or arrangement with your creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of your assets or ceasing to carry on business; or you suspend, threaten to suspend, cease or threaten to cease to carry on all or a substantial part of your business; or your financial position deteriorates to such an extent that in our opinion your capability to adequately fulfil your obligations under the Contract has been placed in jeopardy; or
11.1.4 your financial position deteriorates so far as to reasonably justify the opinion that your ability to give effect to the terms of the Contract is in jeopardy.
11.2 Without limiting our other rights or remedies, we may suspend provision of the Parts under the Contract or any other contract between you and us if you become subject to any of the events listed in Condition 11.1, or we reasonably believe that you are about to become subject to any of them.
11.3 On termination of the Contract for any reason you shall immediately pay to us all of our outstanding unpaid invoices and interest. Termination of the Contract shall not affect any of the Parties' rights and remedies that have accrued as at termination, including the right to claim damages in respect of any breach of this Contract that existed at or before the date of termination.
11.4 Any provision of the Contract that expressly or by implication is intended to come into or continue in force on or after termination shall remain in full force and effect.
12 FORCE MAJEURE
12.1 Neither Party shall be in breach of this Contract nor liable for delay in performing, or failure to perform, any of its obligations under this Contract if such delay or failure result from a Force Majeure Event. If the period of delay or non-performance continues for three (3) months, the Party not affected may terminate this Contract by giving three (3) weeks’ written notice to the affected Party.
13 DATA PROTECTION
13.1 The Parties acknowledge that each Party is an independent controller of any Personal Data it processes in connection with each Contract.
13.2 Each Party shall comply with its obligations under the Data Protection Legislation.
13.3 You shall:
13.3.1 ensure that you have all necessary notices and consents and lawful bases in place to enable lawful transfer of the Shared Personal Data to us for the Agreed Purposes;
13.3.2 ensure that any Shared Personal Data you disclose to us is accurate, current and complete;
13.3.3 ensure that you provide to any data subjects to whom the Shared Personal Data relates any notices and other information (or hyperlinks to the same) supplied by us to you from time to time for this purpose;
13.3.4. promptly notify us in writing if at any time you are a business acting as a sole trader or if any email address you provide to us from time to time in connection with this Contract is a personal or webmail email address;
13.3.5 ensure that you do not disclose any Shared Personal Data to us unless you have complied with the provisions set out above in this Condition 13.3;
13.3.6 notify us without undue delay (and in any event within two (2) days) of becoming aware of any personal data breach affecting the Shared Personal Data; and
13.3.7 provide any co-operation or assistance we reasonably request in connection with our receipt or use of the Shared Personal Data.